So as to be able to provide you with the best possible service I may need to gather personal information from you when you access this website or when you contact me in connection with my service. Your privacy is very important to me and you can be confident that your personal information will be kept safe and secure and will only be used for the purpose it was given to me. I adhere to current data protection legislation, including the General Data Protection Regulation (EU/2016/679) (the GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
I am happy to chat through any questions you might have about my data protection policy and you can contact me via email or phone, details of which can be found on my website.
‘Data controller’ is the term used to describe the person/ organisation that collects and stores and has responsibility for people’s personal data. In this instance, the data controller is Bradley Starkey and I am registered with the Information Commissioner’s Office.
How I use your information
When you contact me with an enquiry about my service I will collect information to help me satisfy your enquiry. This will include your name and also a method of contact such as an email address or phone number. Alternatively, your GP or other health professional may send me your details when making a referral or a parent or trusted individual may give me your details when making an enquiry on your behalf.
At the point of contact I will ask you if you would like your details to be added to my email mailing list. If you would like me to add you to my email mailing list, then I will store your email address on my computer. My email account and mobile phone are password protected and the computer/laptop that I use to respond to your emails, have anti-virus software and are password protected.
Unless you have requested a follow up call or conversation about my service I will delete your details from my phone and/or computer within one week of your initial point of contact.
Email Mailing List
I will use your email address to provide you with information about services, for example, upcoming classes, workshops, and ongoing groups. If you would like your information to be removed from the mailing list you can request this at any time by send me an email.
While you are accessing my services
I will use your email address and/or phone number to provide you with information about my service. Unless we have agreed beforehand, that I will use your email address or phone number to forward you additional information, I will only use your email address and phone number to contact you about the aspects of service for which you are signed up for.
When registering you for an event such as a workshop or an ongoing group I may ask you to complete a Personal Details Form containing your name, address, date of birth, contact information and also contact information for your GP. When away from the event itself, this form will be stored in a locked filing cabinet that can only be accessed by me and the cabinet is located in an office that is locked when I am not using it. The Personal Details Form will be confidentially destroyed within one month of the end of the workshop or ongoing group.
I am a Member of the 5Rhythms Teachers Association (5RTA) and I abide by the 5Rhythms Teacher Code of Ethics. I am also required to attend regular Teacher Refresh Training Events.
I will treat as confidential any information that is disclosed to me personally or discussed within the group, with the following exceptions: if I believe that your own life is at risk of serious harm; if you disclose that harm is being carried out to another person; if you disclose information about criminal activity such as money laundering or terrorism; or, if a court of law requires me to disclose such information. Unless there are safeguarding issues that prevent me from doing so, I will always aim to speak with you before needing to break confidentiality. In group settings I will encourage an atmosphere or mutual respect and confidentiality, but I cannot be held personally responsible for the actions of others.
For the purpose of assisting our work together I will sometimes keep developmental process notes. The notes are for my use only and they help me to reflect on my teaching. The notes will be stored securely in a locked filing cabinet that only I have access to and the cabinet is located in an office that is locked when I am not using it. At no point would I personally identify a specific individual in these notes. Notes are not disclosed to third parties with the following exception: in rare cases, courts of law can demand that process notes are handed over.
After you have attended a class, workshop, or ongoing group
If at any point you decide that you are no longer interested in being notified about my services, or if you wish to change the information that I hold about you, you can request that I delete and/or change the information that I hold, by sending me an email. Unless instructed from you otherwise, I will keep your email address for my own future marketing purposes.
Third party recipients of personal data
In order to provide services to you and to fulfil legal obligations in respect of tax and accounting purposes I share a limited amount of personal data with third parties, for example, my accountant is permitted access to my sign-in sheets for classes, workshops and ongoing groups, my invoices and my bank account statements.
Where I have contracted with a supplier to carry out tasks I have carefully selected which organisations I work with. I state that they do not use your information in any way other than the task for which they have been contracted. I will never pass on your contact details to any third party organisations for the purposes of sales, marketing or research.
If your attendance fee is paid for or arranged via a third party, for example, your employer, the only information shared with the third party for invoicing and payment purposes, is the dates of attendance and non-attendance. Details about what occurs in the classes, workshop and/or ongoing group, will remain confidential, within the limitations of confidentiality outlined above, and details will only be shared with third parties if you give me your written consent to do so.
Under the GDPR guidelines you have the following rights: The right to request access to the personal information that I store and process about you. You can ask for corrections to be made to the information held or for your personal information to be deleted. You can also ask me to restrict the processing of your personal information or to object to the processing of it altogether in some circumstances. You can read more about your rights at ico.org.uk/your-data-matters.
If I do hold information about you I will:
- give you a description of it and where it came from;
- tell you why I am holding its, tell you how long I will store your data and how I made this decision;
- tell you who it could be disclosed to;
- let you have a copy of the information in an intelligible form;
If you would like to make a request relating to any of the rights above, please send a request in writing by email. Please be aware that in certain situations I may not be unable to comply with the above requests: for example, if compelled to retain the records by a court of law. Please also be aware that there may be a charge for complying with a request if it is deemed to be excessive in nature.
If you have any complaint about how I handle your personal data please do not hesitate to get in touch with me by writing or email. I would welcome any suggestions for improving my data protection procedures.
If you would like to make a formal complaint about the way I have processed your personal information you can contact the ICO which is the statutory body that oversees data protection law in the UK. For more information go to ico.org.uk/make-a-complaint.
I take the security of the data that I hold about you very seriously and as such I take every effort to make sure it is kept secure. My email account and mobile phone are password protected and the computer/laptop that I use to respond to your emails, have anti-virus software and are password protected. If it is not necessary to keep it, any email correspondence will be deleted within one month. If it is necessary to retain the information I will print the email and store it securely in a locked filing cabinet. Similarly any physical notes that I make will be stored in a locked filing cabinet in a locked office that only I have access to.
Visitors to this website
By accessing the website, you are consenting to the information collection and use practices described in this privacy notice. If website visitors contact me through the details listed on this website, they do so at their own discretion and provide any personal details at their own risk. I use legitimate interests as the lawful basis for holding and using your personal information in this way when you visit my website.
If visitors would like to deny the use and saving of cookies from this website onto their computers hard drive, they are advised to take the necessary steps within their web browsers security settings, to block all cookies from this website and its external serving vendors or, if available, to use a cookie control system upon their first visit.
No user-specific data is collected by me or any third party.
External Website Links & Third Parties
To enhance user experience, external links from trusted third parties, are sometimes embedded within this website. However you should be aware that such links often come with their own cookies and since I do not control them I cannot guarantee what they do. Although I only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links or shortened URL links mentioned throughout this website. Users are encouraged to verify the authenticity of such links before proceeding.
Despite my best effort, I cannot guarantee or verify the contents of any externally links. Users should therefore note they click on external links at their own risk for I cannot be held liable for any damages or implications caused by visiting any external links mentioned.